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Intranet: Departments: Crop & Soil Sciences: Faculty Appointment, Promotion and Review

Procedures for Promotion and Tenure

Last Updated: 2/9/06

During the month of October, Department Head will:

  • Identify faculty that are eligible for promotion and/or tenure
  • Contact each eligible faculty member and confirm whether he/she is planning to go up for promotion and/or tenure
  • Meet with Executive Committee and make recommendations for committee members
  • Contact proposed committee members and confirm willingness to serve
  • Send letter to faculty member requesting information and setting out deadlines


  • Sections 4 and 5 of dossiers and peer evaluations are due in Department Head's office
  • Sections 4 and 5 and peer evaluations are forwarded to P&T Committees
  • Sections 4 and 5 and peer evaluations are placed in the document management system for appropriate faculty to review (2 weeks prior to Spring Meeting)


  • Committee chairs present candidate information at departmental Spring Faculty Retreat
  • Appropriate faculty vote on whether or not candidate's dossier should go forward for P&T
  • Letter to candidate notifying them of vote
    • Negative vote - Further action is determined after discussion between DH and candidate
    • Positive vote - Letter will include information and deadlines for completing dossier
  • Candidate must submit the names and credentials of 7 potential external reviewers to DH

April - July:

  • External letters of evaluation of requested and compiled
  • Draft of dossier is completed and forwarded to committee for review
  • Committee and DH meet with candidate to review dossier and make recommendations for changes
    • NOTE: Dossiers must be prepared in accordance with the University of Georgia Guidelines for Appointment, Promotion and Tenure, revised Spring 2004


  • Prior to Fall Faculty meeting, dossiers are placed on the document management system for review by appropriate faculty
  • At Fall Faculty meeting, appropriate faculty vote on dossier


  • Regent's Summary, cover letter, appendices and exhibits are added to dossier and complete package is forwarded to the Dean's office or designate