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Intranet: Departments: Crop & Soil Sciences: Standard Operating Procedures

Guidelines for Appointing or Replacing a Graduate Coordinator

  1. Effective: 20 August 2004
    Department Head writes a letter addressed to the Dean of the Graduate School requesting the appointment or replacement of a Graduate Coordinator. The letter must include the faculty member's name and the starting date of the appointment with some background on the individual's qualifications for the position.
  2. This letter must include the following contact information about the incoming Graduate Coordinator:
    • Coordinator's name as it should appear on the Graduate School Web site
    • Telephone number as it should appear on the Web site
    • Telephone number for internal use by Graduate School staff (if different
    from previous number)
    • E-mail address for all e-mail correspondence
  3. Department Head must route this letter through the academic dean of the department appointing/replacing Graduate Coordinator. For example, a Chemistry appointment would go to the Arts & Sciences Dean's office.
  4. College dean signs off on the letter and sends the letter to the graduate dean's office.
  5. Letter from graduate dean is written to the new Graduate Coordinator stating approval and the starting date of the appointment.

Maureen Grasso, Dean
Graduate School