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Intranet: Departments: Crop & Soil Sciences: Standard Operating Procedures: Accounting

Check Request Procedures

  • Check requests are submitted to the Senior Accountant.
  • The Senior Accountant obtains the appropriate signature(s).
  • The Senior Accountant forwards the check request to the Administrative Associate for review.
  • Once reviewed the Administrative Associate will process if all requirements have been met, or will return the form to the requester with instructions regarding what requirments must still be met.
  • If the account number is a state account the request is forwarded to accounts payable. Accounts payable reviews the request based on their departmental policy.
  • If accounts payable requires additional paperwork the request will reroute back to the department for more information.
  • If the account number is a grant account the request is first sent to contract and grants then forwarded from there to accounts payable. Contracts and grants may hold the request until they ensure that the grant allows for the item on the check request. They will e-mail any questions that they have or reroute the request with notes on what is needed for approval.
  • Once the approval path is complete, accounts payable will cut a check for the requested amount.

Please note that items purchased up front instead through a purchase request or p-card will be sent through procurement before accounts payable approves the request.